Policy 2020. Management and Development of Library Collections.
Mission. The mission of the Whitefish Community Library is to bring people, information and ideas together to inspire lifelong learning, advance knowledge and strengthen our community.
Purpose. The collection management and development policy serves a number of purposes:
o it guides the Whitefish Community Library and its professional staff in the selection, retention and disposal of library materials. o it assists the Library in maintaining a collection that meets the multiple and varied interests of its library patrons. o it serves as a planning device for the Board of Trustees and the Library staff. o it helps to ensure that the collection is broad and diverse, and includes subjects and ideas that are safe, comfortable, unorthodox and challenging. o it reflects the breadth of ideas that exist in a free marketplace, and respects the right of its library patrons to explore those ideas for themselves and their families. o it reemphasizes the commitment of the Whitefish Community Library to the principles of intellectual freedom adopted by the American Library Association and expressed in the Library Bill of Rights and the Freedom to Read and Freedom to View Statement, which are appended to this policy.
The Whitefish Community. The Whitefish Community Library is located in a small town in the northwest corner of a large, sparsely-populated state. lt is surrounded by mountains, lakes, national and state forests and a well-known national park. Because of its scenic location, it is a popular tourist destination in both summer and winter for such recreational opportunities as hiking, boating, skiing, camping, golfing, white water rafting and mountain biking.
Its population is overwhelmingly white or Caucasian. 1.E., 95.8%. About 20 percent of the population is under L8 years of age, and aboul14% of its citizens are olderthan 65. That ethnic and longevity mix is typical of Montana, although the State itself is a bit more diverse because of a number of Indian reservations located primarily in eastern Montana.
The people of Whitefish are markedly better educated than the overall population of Montana. While about the same percentage of the population has a high school diploma, over 93%, almost 16% more of its citizens have a college degree. I .E., 29% for the entire state vs.46% for Whitefish itself.
It is also slightly wealthier than the average Montana community. Median household income for Montana is 546,700, and the median income in Whitefish is 548,800. Per capita income is almost 54,500 more than the State average, however. The Whitefish community has a number of very wealthy residents, especially for a state like Montana. And it also has a large number of part-time residents, many of them from Canada.
Montana is known as the Big Sky State, with its endless vistas and panoramic views. lts population density reflects that stereotype, with only 6.8 people per square mile. The northwest corner of the State is almost twice as “crowded” as the rest of Montana, but the term is almost nonsensical when compared to the rest of the United States, which averages 87 people per square mile.
The Whitefish Community Library Itself. The Whitefish Community Library has issued over 7,000library cards. The vast majority of those cards are held by people who live in Whitefish itself or the surrounding area, but patrons also come from neighboring communities and counties. About 16% of the cards have been issued to children, and slightly less than IO% are temporary cards because of the number of part-time residents and visitors who come to Whitefish.
ln addition to its regular library card holders, the Whitefish Community Library also permits library patrons from the Montana Partnership Consortium to check out its materials. That collective of over 30 libraries means that the Whitefish Community Library has users from other Montana communities like Kalispell, Libby, Columbia Falls, Eureka, Polson and Missoula.
The Library currently has about 61,800 items in its collection. Almost 40% of those items are Ebooks or audio materials, which reflects the changing nature of modern libraries. Those electronic materials are available through MontanaLibrary2Go, a statewide consortium of electronic resources available to the general public. About 31% of the Library’s holdings are traditional hardback or paper books for adults; 17.5% of the collection is appropriate for juvenile readers; and the remainder of the collection is made up of materials for young adults, children or media users.
Because the Whitefish Community Library is an active member of the Montana Partnership Consortium and its shared resources, the Whitefish Community Library borrowed over 16,000 items from consortium members for its Whitefish patrons in 2014-2015. lt loaned 14,500 books and materials to its partner libraries in that same time period. When the Montana library consortium could not satisfy a patron’s request, the Whitefish Library borrowed a modest 70 items from other libraries throughout the United States or the world. lt loaned slightly more than double that number to other far-flung libraries. ln sheer numbers, the Whitefish Community Library counted over 76,300 library users in2014-2015.
Special Collections. The Whitefish Community Library has a good collection of written materials about Montana covering its history, its national parks, its Native American tribes and its authors. lt has microfilm of all of the editions of the local Whitefish Pilot newspaper, and it also has a modest reference book collection. The Library has a few regional maps. lt also has a growing collection of large print books.
Core Collection. The Whitefish Community Library will follow the American Library Association’s guidelines for small libraries in maintaining and developing a core collection of materials for its library patrons.
Future Acquisitions. ln purchasing materials for the Whitefish Community Library, the staff will consider, first and foremost the expressed needs and desires of its patrons. Materials of historical importance will remain an important part of the collection, offset with more contemporary or popular materials. Non-fiction materials will be reviewed periodically to insure that the Library’s holdings are reasonably up-to-date, diverse and informative.
ln making its purchasing decisions, the Library will consult a number of sources, including o Booklist o Library Journal o Publisher’s Weekly o New York Times Book Review o Best seller lists from the New York Times and U.S.A. Todav o Pulitzer Prize, Edgar, National Book Award and National Critic’s Choice Award winners and nominees o Newbery and caldecott Award winners and nominees o VOYA (Voice of Youth Advocate) o School Library Journal o Video Librarian. Audio File o Publisher and distributor catalogues
The Library will also make an effort to include works by local and area authors in its collection, although it will have to be selective in adding those materials to its holdings because of space limitations.
Donated Materials. Library patrons have played an important role in the development of the Whitefish Community Library’s collection, because of their generous donation of used books, audio tapes and videos. Those donations were especially important in the early days of the Library’s existence as an independent entity in 2011, and they continue to supplement the Library’s acquisition budget.
ln deciding whether to add donated materials to the Library’s holdings, the staff will determine: o if the donation is currently in the Library’s coilection; o if the donated item should be duplicated in the collection; o if the donation is in better condition than the Library’s current copy; o if the donation supplements the Library’s current collection, particularly in the nonfiction area.
Exclusions from the Collection. The Whitefish Community Library does not collect the following items: abridged works, except for some audio books; archival materials; dissertations; year books; text books; specialized training or curriculum materials; medical materials, except those of a general nature; and geneatogical materials, except those of a general nature.
ln general, the Whitefish Community Library usually buys only one copy of titles, relying on donations to supplement more popular holdings. lf patrons place multiple reserves on a particular book or materials, the Library staff may purchase additional copies.
Collection maintenance. The Whitefish Community Library collection is continually weeded, and any damaged, outdated or uncirculated materials may be removed. Because of space limitations, the Library must make room for new acquisitions by removing materials that have not been used by its patrons and no longer seem relevant to the collection. The removed materials will either be sold or donated to other non-profit organizations or libraries.
Adopted by the Whitefish Community Library Board of Trustees on 2016. Anne Shaw Moran, president